Currency Symbol is incorrect for some GP forms

After updating the currency index field across all database, one of the users has reported that currency symbol does not match the functional currency symbol defined in the currency setup, and for some screens multiple currencies are shown as below:

After looking for this I have found this in MC40000 table, the Currency ID field represents the correct functional currency but the index was referring to another currency, updating the currency index field fixed the issue.

---

Regards,

--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
http://www.di.jo

Cards Auto Numbering for Vendors, Customers and Items – Free Addon

We at Dynamics Innovations has developed a product for Dynamics GP allows end users to control the generation of the ID for customers, vendors and items, the tool is free and  available for use immediately, just drop me a mail and I will be sending the tool for you, once you get the DLL, please follow steps below to activate the product:

1. Copy sent DLL to GP\AddIns Folder.

2. Login first time with “sa” user to generate the needed database objects.

3. Open SQL and adjust the parameters to fit your needs:

a. You need to find a table called “DI_NextNumbers”, open the table.

b. Fill the prefix you need to use, length that includes the prefix, next number you wish to use.

Go to vendor card for testing and find the additional menu, same package works for customers and items if you wish to activate:

---

Regards,

--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
http://www.di.jo

Analytical Account Posting Setup - Breaking the Hidden Secrets!!

Yesterday one of my customers reported an issue that the analytical accounting report is not being printed after the “General Posting Journal” upon posting a GL Transaction.

First thing came to my mind that this report has been unmarked in “Posting Setup” then in moment I realized that the Posting Setup does not contains anything for AA!!

It has been said in the analytical accounting installation manual that YOU MUST CONFIGURE YOU POSTING SETUP BEFORE ACTIVATING THE PRODUCT:

Setting up posting options for Analytical Accounting
Once you’ve installed Analytical Accounting for your company, you must set up
the appropriate posting options for Analytical Accounting in the Microsoft
Dynamics GP Posting Setup window. Be sure that you’ve completed this task before
you activate Analytical Accounting.

In order to collect analytical information for an account, the account must be linked
to an account class. Analytical Accounting does not support posting in summary.

So how to adjust this? Where can I find the posting setup for AA and how to configure my reports?

An hour of profiler trace returned what does GP actually do to load report, specially after activating the “Allow Transactions Posting” option and getting the error below on the report generation:

“Unable to obtain posting destination record.”

I my trace, I noticed that GP is running the following query to get report printed to the appropriate destination:

exec TWO.dbo.zDP_SY02200SS_1 2,'General Entry','General Posting Journal'

This script returned the following results:

Then I saw the following command which returned the following result:

exec TWO.dbo.zDP_SY02200SS_1 2,'General Entry','3180rpt_8'

At this moment I realized that this “3180rpt_8” report is being called without being exist in posting setup table and that’s why I used to get the above message and being able to get the report printed.

Resolution:

I just added the report row into SY02200 table and rerun the posting! That worked like a charm!

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
http://www.di.jo

Errors while loading Dynamics GP

 

Have you ever lunched Dynamics GP and got the below error:

“FP: Bad component offset: 80Wind: 1Fld: 14”

And then got the below error:

“Unhandled script exception:

Illegal address for field Account Number in script Setup_Account_Format. Script terminated.”

If so all what you need to do is for this error or any similar issues related to the account framework is to go to Dynamics GP Folder\Data\Dex.ini and change a switch called “Synchronize” from FALSE to TRUE, this will require GP to run utilities and resynchronize your account framework and the issue will no longer exist.

Hope this helps.

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
http://www.di.jo

Working with Customers remotely

Many of us support customers remotely to save time and avoid any unnecessary costs, some customers can afford a remote connection with high technology to make the helpdesk support engineer life easier, however others are not!

To workaround this we used to use http://www.TeamViewer.com before, but after realizing the cost of the product that is around 800$ we have switched to http://www.AMMYY.com, it is a simple remote desktop sharing application that works perfectly without the need to perform any complicated installations and cost is affordable (around 30$!).

We do support our own accounting department who are in the same building but different floor remotely!

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
http://www.di.jo

Dynamics GP Excel Paste – New Features has been Added!

Following to the requests we are getting from many users, we have added the below functionalities the the product:

Move rows up and down

You can now add your rows and then use arrows to move your record up and down:

Direct Grid Modifications

You can now perform modifications to the product by modifying the grid directly and then click on “Save Grid Modifications” so if you missed up with Excel Column Index for example you can simple readjust the sequence and save:

Download Templates

Few days back we have released the ability to paste the setup directly to the tool, but found this a little bit hard for end users to copy tasks one by one, therefore we have added a new functionality to download templates from the internet directly to your database:

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
http://www.di.jo

Dynamics GP Excel Paste Updates

Since the first day I announced the release of the excel paste, I been getting questions and requests from customers who already purchased the tool to do few modifications.

Issues started with unique screens, since the product is totally dynamic and does not have screens statically defined, sometimes few screens might not be effective as required and we been working the last few weeks on catching these screens by following customers requests.

Honestly I didn’t expect this number of requests nor the number of interested customers, which added a big number of helpdesk incidents to cover customers demands and product gaps.

One of the big things we used to get was to include the ability of having “headers” and “details” as a part of the product functionality so end users can paste multiple invoices at once or one invoice with multiple lines and each line with multiple serials, and here the challenge was started!

We been able to dynamically deliver the first part, we have adjusted the product to accept multiple windows by having one to many relation between the header and details lines. Below video might clarify more:

Example on header and details lines in GP Excel Paste

This version will be published soon once it get released from the Quality Assurance team and fine tuning some features, and will keep trying hard to find a solution for items and serials.

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
http://www.di.jo

Microsoft Dynamics GP Excel Paste is now Online

 

Production version of Microsoft Dynamics GP Excel Paste is now released and the development team has updated the website to integrate PayPal!

Download Fabrikam copy now or purchase your company version now from the below link:

http://www.dynamicsinnovations.com/GPExcelPaste.aspx

Below is the pricing table for the tool:

Core Financial Modules (GL, CM, DTA)	350$
Accounts Payables and Receivables (AR, AP)	300$
Sales Order Processing (SOP)	400$
Purchase Order Processing (POP, POR, POE)	400$
Inventory Control (IV, IVC)	300$
Payroll (UPR)	300$
Full Package – All Modules	1,300 $

Enjoy!

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
www.mohdaoud.com

Excel Paste for “Any Screen” in Microsoft Dynamics GP

 

Last few days, we have released a tool to paste data from Excel into Dynamics GP GL Transaction Entry form and published the tool for all users with no charge.

From that day, the development team in DI has decided to go further with this and tried to enhance the dynamicity of the tool to go beyond what we have developed and develop a tool for sale but worth payment, so end users can define the paste path and how to paste columns in Dynamics GP.

In addition they wanted to make this for all GP forms not only GL Transaction Entry, and going from there below what we have developed.

If you would like to watch this live on what we have done using excel paste for forms with scrolling windows, please take a look into the following video:

Purchase Order Excel Paste

So what if you do not have scrolling window and you want to paste from excel into “Cards”? We have included this we well! Check below video on how to paste customers:

Customer Card Excel Paste

Initially, users will need to analyze what fields need to be included in the paste operation, for example let us take the purchase order screen as an example:

I have picked the integration path that I need on the screen and been ready to setup my Excel Paste using the following setup screen:

End user will be able to define what they just analyzed using the above screen, they just select Form Name, Window Name and start selecting fields one by one.

Once finalizing the setup, copy data from an excel like the below:

And just paste on the purchase order screen:

Enjoy!!!

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
www.mohdaoud.com

Dynamics GP Journal Entry: Paste From Excel–Free Add-in

This morning, I been in my company with the team and been discussing what kind of innovations we should think of next, specially after delivering the first version of data level security for partners out of the kitchen for Quality Assurance and testing!

While reviewing articles published by the community leaders, we have noticed an article by Mark Polino discussing a product enhancement to have the ability to paste from excel into General Transaction Entry form, and we liked the idea and started the development!

Below is our outcome:

Paste from Excel

And in writing, you will need to request a DLL from Dynamics Innovations by sending a mail to me (temporary until publishing the file) you just need to click on the below link and download the tool, then place the DLLs in your AddIns folder:

http://www.di.jo/GPExcelPaste.aspx

Go to excel and create a new excel to look as the below:

Copy data from this excel and get back to Transaction Entry window of Dynamics GP, go to additional >> Paste From Excel, or press on CTRL + F and enjoy!

Update: While testing the tool we have noticed the below:

1. Distribution reference column is required, you will need include the column while copying even if the column was empty.

2. Tool was not accepting empty cells in credit and debit columns, it was modified to work.

3. Tool has been merged with paid version and published over the company website.

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
www.mohdaoud.com

How to display EURO Currency symbol in Dynamics GP?

 

Looks an easy question right? Go to Microsoft Dynamics GP menu >> Tools >> Setup >> System >> Currency >> Currency expansion button and select the € symbol!

Well not that’s easy, if you had languages other that the English or your collation for SQL is not Latin you will get the below:

This symbol actually represents the Euro currency symbol, select this symbol and go try to print a report, you will find the symbol there:

Enjoy!

---

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
www.mohdaoud.com

Field Level Security is not working!?!?

 

Few months back, one of my clients reported an issue with the field level security module in Dynamics GP that it only works for “Sa”, and this morning I noticed a question in the community reminding me to post about this issue! Below are the circumstances:

1. Only the sa user can see the module on GP even by giving the power user to other users.

2. The restrictions made on the field level security module are applied only to sa user.

Solution clearly shows that this is not an issue with the application and it is an issue with database privileges, simply go to “C:\Program Files\Microsoft Dynamics\GP2010\SQL\Util” and locate a script called “Grant.SQL”, the script will grant the DYNGRP role in SQL the access on all objects in the database and will resolve your issue, below the script if needed:

/*Count : 1 */

declare @cStatement varchar(255)

declare G_cursor CURSOR for select 'grant select,update,insert,delete on [' + convert(varchar(64),name) + '] to DYNGRP' from sysobjects 
    where (type = 'U' or type = 'V') and uid = 1

set nocount on
OPEN G_cursor
FETCH NEXT FROM G_cursor INTO @cStatement 
WHILE (@@FETCH_STATUS <> -1)
begin
    EXEC (@cStatement)
    FETCH NEXT FROM G_cursor INTO @cStatement 
end
DEALLOCATE G_cursor

declare G_cursor CURSOR for select 'grant execute on [' + convert(varchar(64),name) + '] to DYNGRP' from sysobjects 
    where type = 'P'  

set nocount on
OPEN G_cursor
FETCH NEXT FROM G_cursor INTO @cStatement 
WHILE (@@FETCH_STATUS <> -1)
begin
    EXEC (@cStatement)
    FETCH NEXT FROM G_cursor INTO @cStatement 
end
DEALLOCATE G_cursor

---

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
www.mohdaoud.com

Before Yearend Closing Check - Retained Earnings Exception Report

 

It has been long time since I been an active online community member as before, as the day has only 24 hours and is really not enough for 45 customers with many GP issues, offline contribution, online community activities, my masters , family, and fun time!!!

However, I am doing my best to recover and follow up with all these! As a start, I wanted to share one thing to be included in your checks before closing your financial year, if you have several currencies linked to your profit and loss accounts, you will need to make sure that all these currencies are linked to the retained earnings account, so the multicurrency management module can work this with no issues.

If you forgot to do so, the system will generate the accounts along with the currencies not linked to the Retained Earnings in a report called “Retained Earnings Exception Report” and the report will be printed automatically.

Nothing to be done from your side at this point as the system will affect the retained earnings with the amounts, but you need to validate your profit/loss balance and make sure that the RE account affected correctly.

Quoting from the multicurrency management printable manual:

If you haven’t assigned all currency IDs to your retained earnings account using the
Select Account Currencies window, the Multicurrency Retained Earnings Exception
Report also will be printed. This report displays all retained earnings accounts for
which multicurrency transactions were closed, even though the currency for the
multicurrency amounts wasn’t assigned to the retained earnings account. If you
didn’t intend to close these accounts to the retained earnings account, you can use
this report to determine the amounts you’ll need for correcting these transactions.

Hope that this helps.

---

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
www.mohdaoud.com

Dynamics GP Workflow–Task Approval Page redirects to local server URL even if the used URL was published!!

 

Looks like the folk at Microsoft forgot to remove the local URL when redirecting from Task Approval page to the actual document behind “This workflow task applied to:”:

So if your workflow was published over the internet and you users tries to open a document, the system will redirect them to the local server and not to the website as shown below:

To workaround this, I had to use SharePoint Designer or any available scripting tool to change the redirection of the below hyperlink in (C:\Program Files\Common Files\Microsoft Shared\web server extensions\12\TEMPLATE\LAYOUTS\Dynamics.Workflow.TaskApprovalPage.aspx):

<a href="<%=this.DocumentUrl%>" id="A1" target="_blank"
     title="<%=this.WindowLinkTitle%>">
     <%=this.DocumentUrlText%></a>.

Into the below modified one:    

<a href="Dynamics.Workflow.GP.PurchaseOrderViewer.aspx?org=1&workflow=f01d80eb-d355-460c-8cb6-b2a2162a078b&PoNumber=<%=this.DocumentUrlText%>" id="A1" target="_blank"
     title="<%=this.WindowLinkTitle%>">
     <%=this.DocumentUrlText%></a>.

And it worked Hope that this helps.

---

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
www.mohdaoud.com

Purchase Order Commitments View

I been working on a report where the customer requested to view the payment voucher with its corresponding commitments information and had a need to have Committed Amount, Actual Amount and Budget Amount, view below details all the needed information about this subject:

SELECT     ACTINDX, BUDGETAMT,  
ISNULL((SELECT     SUM(DEBITAMT - CRDTAMNT) AS Actual FROM          dbo.GL20000 
WHERE      (OPENYEAR = MAIN.YEAR1) AND (ACTINDX = MAIN.ACTINDX)), 0) AS ACTUAL,

ISNULL((SELECT     SUM(DEBITAMT - CRDTAMNT) AS Actual FROM          dbo.GL10001 
WHERE      (YEAR1 = MAIN.YEAR1) AND (ACTINDX = MAIN.ACTINDX)), 0) AS UNPOSTED,

ISNULL((SELECT     SUM(Committed_Amount) FROM         dbo.CPO10110 WHERE      
(YEAR(REQDATE)= MAIN.YEAR1) AND (ACTINDX = MAIN.ACTINDX)), 0) AS Committed_Amount

FROM         
(SELECT     YEAR1, SUM(BUDGETAMT) AS BUDGETAMT, ACTINDX FROM         dbo.GL00201 AS MASTER
WHERE     (BUDGETID = (SELECT     TOP (1) BUDGETID FROM         dbo.CPO40002 
WHERE     (YEAR1 = YEAR(GETDATE())))) GROUP BY ACTINDX, YEAR1) AS MAIN

---

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
www.mohdaoud.com

Dynamics GP Data Level Security

 

I am getting requests about this subject almost from all my customers, therefore we at Dynamics Innovations have decided to develop an add-on for Dynamics GP to fulfill this request a month ago and my development team is currently in the process of developing the final touches on the utility.

The add-on is basically works on creating new Dynamic lookup that replaces traditional Dynamics GP lookups, the same lookup is used for all kind of data inside Dynamics GP and the rows are filter dynamically at runtime based on user privileges which to be setup by creating a specific view for each user/role per each business entity and the system will display only data from the linked view:

By achieving this, the system administrator will be able to customize columns names and columns to be displayed by using SQL views or direct SQL queries and rows to be displayed, and the lookup will automatically filter rows using "like/contains" operator based on the user selection and based on the clicked column:

The data load were enhanced to load data into .Net data grid that pulls rows from database directly into the user interface, 250,000 records were pulled within less than 7 seconds:

In addition to the lookup functionality we have developed a routine that validates user inputs inside GP texts and will make sure that the user selected data is a part of the user query:

 

The development team is currently working to enhance the navigation buttons as it might violates our security setup.

We been able to automate all the above processes and hanged with a couple of issues, the first is reports and the other is the smart list, and been able to handle smart list security by linking users view with smart list views using smart list builder, so each user will have his smart list configured, not an easy task but doable.

The last part is our challenge for the time being, we cannot figure out a solution for filtering report writer reports using available algorithms, we tried to pass restrictions fields to the reports using VBA but this wasn't a sustainable solution, we still didn't give up but we might not be able have this done.

 

UPDATE: The tool has been released and published over the company website without affecting the Reports, we left this for the IT people to manage, download your copy now from the link below:

http://www.di.jo/GPDLS.aspx

---

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
www.mohdaoud.com

Dynamics GP Workflow Backup

 

It has been a very tough month, me and all my team which now are 12 consultants in Dynamics Innovations are overloaded with tasks and projects assignments, I am travelling to Jeddah - KSA the upcoming couple of hours and wanted to post some articles before it leave my remaining rooms of my mind!

I been in a situation the last couple of days were one of my customers had a failure in their portals server that holds the Workflow and the Business Portal, after performing the reinstallation and making sure that all systems are up and running, I realized that the workflow I have created for this clients is a tree with 7 levels in depth and 900 lines of conditions that checks the cost center for each purchase order line and redirect the purchase order for the concerned department manager for first line approval! In addition, imagine the documents that will be lost during the maintenance procedure and the documents that will be stuck between the workflow and Dynamics GP!

I been lucky having a planned backup performed on daily basis, where I been able to restore the backup and proceed with the production environment smoothly.

Worth to mention that when I used the backup set I had for the Workflow database it failed to launch the applications! I had to restore the entire web application from the SharePoint Central Administration portal to get this done.

I wanted to share the script I used to schedule the daily backup, it is basically a batch file that will be called by Windows Scheduler daily and will command the STSADM to perform a backup to specific folder, that will be automatically created based on the backup date, replace “<servername>” with your actual server name and “<port>” with your actual port:

@ECHO OFF
@SET STSADM="c:\program files\common files\microsoft shared\web server extensions\12\bin\stsadm.exe"
for /F "tokens=1-4 delims=/- " %%A in ('date/T') do set DATE=%%B%%C%%D
for /F "tokens=1-4 delims=:., " %%a in ('time/T') do set TIME=%%a%%b%%c

echo Workflow Backup Operation Started....

%STSADM% -o backup -url http://<servername>:<port>/sites/DynamicsGPworkflow -filename "C:\WSS Backups\Daily Backups\Workflow\Workflow_%DATE%_%TIME%.dat"

echo Business Portal Backup Operation Started....

%STSADM% -o backup -url http://<servername>:<port> -filename "C:\WSS Backups\Daily Backups\Business Portal\BP_%DATE%_%TIME%.dat"

echo Farm Backup Operation Started....

MD "C:\WSS Backups\Daily Backups\Farm\FARM_%DATE%_%TIME%"
%STSADM% -o backup -directory "C:\WSS Backups\Daily Backups\Farm\FARM_%DATE%_%TIME%" -backupmethod full

:End

Paste this into NOTEPAD and save it with “.CMD” extension to be an executable package and schedule the run periodically.

Enjoy!

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85
me@mohdaoud.com
www.mohdaoud.com

Customer / Vendor Consolidation

 

I got many questions on the customer vendor consolidation module where I have decided to print few screenshots that details the module process, below is a simple process:

Customer Invoice:

Link Customer To Vendor:

Vendor Invoice:

Customer Vendor Setup:

Consolidation Process:

Consolidation Preview:

AR Inquiry:

AP Inquiry:

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85 
me@mohdaoud.com
www.mohdaoud.com

FIX SQL Orphaned Users (Create SQL Users exists in a restored database in SQL Users)

Have you ever restored a database from your backup and wanted an easy way to get users automatically created? script below will do this task for you:

 

DECLARE @USER varchar(500)
DECLARE @SID  varchar(500)

DECLARE CURR CURSOR FOR
SELECT NAME, SID FROM sysusers WHERE issqluser = 1 and (sid is not null and sid <> 0x0)
and suser_sname(sid) is null ORDER BY name
OPEN CURR
FETCH NEXT FROM CURR INTO @USER, @SID
WHILE @@FETCH_STATUS = 0
BEGIN
EXEC sp_change_users_login 'Auto_Fix', @USER, @SID , @SID
FETCH NEXT FROM CURR INTO @USER, @SID
END
CLOSE CURR
DEALLOCATE CURR

Above script will read all database level defined users and locate it corresponding users in SQL, if it found the script will map existing user to SQL user, otherwise it will add a new user with a new password and map both users.

Next step required is to change the user password at the application level “Dynamics GP” so it encrypts the user password again and fulfill business requirements.

Regards,
--
Mohammad R. Daoud MVP - MCT
MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85 
me@mohdaoud.com
www.mohdaoud.com

Audit Trails in Dynamics GP

Have you ever got a request to keep versions on Dynamics GP Data? With “Audit Trails” module you can!

Follow steps below to activate the Audit Trails:

1. Install the module for GP CD.

2. Go to “Microsoft Dynamics GP menu >> Tools >> Setup >> Company >> Audit Trails >> Install Audit Trails” and click on “Install” :

2. Go to “Microsoft Dynamics GP menu >> Tools >> Setup >> Company >> Audit Trails >> Audit Trail Maintenance” and setup your Audit:

3. First click on “Refresh” to get the list of tables, and then select the needed table.

4. Click on “Apply Auditing” to select your table.

5. Click on “Auditing Options” to set filters on what data need to be monitored if required:

6. Click on “View” and enjoy monitoring changes on the selected table:

This looks typically like the smart list, you can utilize all smart list features here.

Regards,
--
Mohammad R. Daoud - CTO
MVP, MCT, MCP, MCBMSP, MCTS, MCBMSS
+962 - 79 - 999 65 85 
mohdaoud@gmail.com
mohdaoud.blogspot.com